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LEGAL ADMINISTRATIVE SPECIALIST

PROGRAM DETAILS

TYPE:Diploma
TIME:Morning or Afternoon
DURATION:53 Weeks
FIELD PLACEMENT:Available
CAMPUSES:Specific ( INQUIRE )
NOC Code:1242
PROGRAM OUTLINELegal Administrative Specialist Program Outline NBLegal Administrative Specialist Program Outline NS

PROGRAM OVERVIEW

Want to play a part in the legal field? Step into one of the world’s most demanding workplace settings as a Legal Administrative Specialist. You’ll leave the program with expertise key legal terminology, required software, and professional workplace communication skills.

Whether you aim for a role within a large law firm or a small practice, every legal office relies on the talents of their support staff to ensure all communication is completed in a timely, accurate manner. Eastern College prepares you to meet this challenge head on with legal training that employers want.

STUDENTS RECEIVE

  • 8-week field placement
  • ONE-ON-ONE JOB PLACEMENT ASSISTANCE

INCLUDED COURSES

SELECT PROVINCE : NBNS


Business Communication

Excellent communication skills are essential in the smooth operation of a business office. In this module, the emphasis is not on the memorization of the rules governing the English language but on the application of basic conventions to produce grammatically correct communications. With this emphasis on clear expression of thought and intent, topics covered include grammar, spelling, punctuation, proofreading and editing, the communication process, written and oral communication techniques, overcoming communication barriers, written and oral routine orders, inquiries and replies, delivering good and bad news; communication within an organization (upward, lateral, and downward) and using technology as a communication tool (fax, email and messaging).

Business Math

This module provides the students with an understanding of arithmetic, mathematics, and measurements used in common business and industry environments. At the end of the module the student will be able to define whole numbers, fractions, decimals and percentages; become familiar with equations and formulae; and learn the use of graphs.

Civil Litigation - Level 1

In this module students are introduced to the court system within the province. Topics include an emphasis on the civil courts and litigation as a process for dispute resolution, at both the small claims and senior trial court levels, including the role and interaction of the rules of court and court forms, in such processes. Students are also introduced to the emerging fields of ADR (Alternate Dispute Resolution mechanisms) such as mediation and arbitration as alternatives to litigation. The module takes a wholistic approach to the processing of a civil action from the originating process to the bill of costs, as well as review of pre-trial procedural steps such as motions, discovery of documents, oral examination for discovery, and use of court-based settlement mechanisms such as pre-trial settlement conferences. The module is focused on the perspective of the Legal Adminstrative Assistant Specialist and the role of such support staff in relation to the division of labour as between lawyers and professional support staff in document production and the management of various stages and steps in the civil litigation process. Students will be evaluated through a variety of assignments, projects, quizzes and exams in addition to their participation throughout the course.

Corporate & Commercial Law

This module introduces the various forms of business ownership, including proprietorships and partnerships, franchises, licenses, and joint ventures, along with the steps required to incorporate, including incorporation and organization procedures, maintenance of the minute book and post incorporation matters, corporate structure and corporate documentation. Additionally, basic legal procedures and documents associated with buying and selling business assets, commercial transactions and instruments, along with the registration of a security interest in personal property, including the Personal Property Security Act, are discussed.

Career Planning & Preparation - Level I

This module introduces tools for planning and preparing for a successful job search, so that students can maintain a career-focused approach throughout their education program. Students will learn about the "Hidden" Job Market and ways to access it in their upcoming job search, how to research opportunities and network for industry contacts, and use appropriate etiquette when communicating with prospective employers. Students will identify their personal skills, values and preferences for the workplace, begin preparation of a professional resume and references, and organize proof documents for their career portfolio. Class discussions on various self-management topics introduced in Student Success Strategies will round out this module, which is a pre-requisite for Career Planning and Preparation - Part II.

Career Planning & Preparation - Level II

This module continues to build on the concepts and skills introduced in Career Planning and Preparation - Part I. Students will learn how to conduct an effective job search and identify various methods of applying for work with today's technology. Students will create a personal list of "Top Employers" and target current industry opportunities, while finalizing their professional resume, portfolio and career correspondence. Students will learn to identify the different types and forms of interviews, practice responding to typical questions, and practice follow-up, evaluation and negotiation techniques they can use to ensure success. Self-management topics from Career Planning and Preparation - Part I will be reviewed, with a focus towards on-the-job success in both learner placements and post-graduate employment.

Document Formatting

Students practice identifying and applying standard formatting to a variety of typical business documents, while continuing to develop their keyboarding speed and accuracy along with their proofreading skills. Formatting of business documents includes practice with block-style and modified block-style letters, memoranda, reports bound and unbound, reports with lists and displayed text, memo style reports, formal reports (including title page, table of contents, bibliography, etc.), purchase orders, press releases, agendas, minutes of meetings, itineraries and various types of envelopes. Keyboarding drills and timings, as well as practice with language arts, are also included.

Family Law - Level I

This module offers an overview of the legal principles governing the drafting, preparation, and execution of domestic contracts and the processing of all types of divorce proceedings, as well as familiarization with family law proceedings. Specific topics include court jurisdictions, defended and undefended divorces, the Family Relations Act and domestic contracts.

Field Placement - Legal Administrative Specialist

On successful completion of the classroom hours of this program, students will be placed on field placement at an outside organization. Students will have the opportunity to apply their newly developed knowledge and skills in a real-world environment.

General Law Office Procedures

This module introduces the student to the law-office environment and the day-to-day procedures affecting all support staff. Current methods and software tools for document creation, editing, storage, and management in the law office environment are covered, with an emphasis on the development of practical skills necessary to be a competent legal administrative assistant. Topics include the role of the lawyer and the role of legal support staff, the principle of confidentiality, trust versus general accounting, the tickler (reminder) system, file management, time sheets, telephone techniques, managing accounts, legal correspondence, legal letter composition and punctuation, memoranda and legal instruments. Students will be evaluated through a variety of assignments, projects, quizzes and exams in addition to their participation throughout the course.

Image Development

This module teaches the student how to develop and manage a professional image. Topics include: appearance-visual and verbal, interpersonal interaction, business etiquette, and networking skills. At the end of the module, students will have an appreciation and understanding of the importance of a professional image in the business environment.

Office Skills

The daily routines of a modern business office are examined, and the skills necessary to assist in the smooth operation of the office are presented. A variety of learning methods may be used including lecture, discussion, role-plays, case studies and work simulations. Topics include the role of office support personnel, professional and reception skills, information management, incoming and outgoing mail procedures and office filing systems.

Real Estate Law - Level I

This module focuses on the acquisition, sale, and mortgaging of residential property and all related documentation. Students will understand the role of the legal administrative assistant when representing a purchaser or vendor. Topics include the land registry system, the contract of purchase and sale, transfer of an estate in fee simple, statement as to citizenship, purchase and sale transactions, purchase tax return, statement of adjustments, mortgage transactions, related affidavits, declarations and certificates, as well as typical types of correspondence.

Software Lab - Database Management

This software lab module consists of online training and assessment in Microsoft Access. Students learn a comprehensive set of skills, including creating and modifying database tables, defining table relationships, sorting data, creating simple and advanced queries, creating and formatting forms and reports, and creating and running macros.

Software Lab - Computer Fundamentals

Through a combination of theory and hands-on-practice, this module examines the role and use of the computer in today’s workplace. Emphasis is placed on those computers outfitted with the Microsoft Windows operating system. Students will review basic computer concepts, Windows OS usage, and complete hands-on training exercises in business-standard software applications, including Microsoft Outlook and Microsoft Word. Keyboarding skills are also honed via daily keyboarding exercises and drills

Software Lab - Presentations

This software lab module consists of online training and assessment in Microsoft PowerPoint. Students learn a comprehensive set of skills centered around the creation of attractive, professional-looking presentations. Students learn how to effectively use and format animations, transitions, pictures, audio, video, charts and tables, as well incorporate speaker notes and annotations into their presentations.

Software Lab - Word Processing

This software lab module consists of online training and assessment in Microsoft Word, and builds on the skills introduced in Computer Fundamentals. Students learn a comprehensive set of skills, with coverage including formatting text for layout and appearance, formatting document sections, using styles, working with header/footer content, inserting and formatting tables, graphics and pictures, working with templates and themes, using advanced editing features, and working with mailing tools.

Software Lab - Spreadsheets

This software lab module consists of online training and assessment in Microsoft Excel. Students learn a comprehensive set of skills, with coverage including creating, formatting and printing worksheets, creating simple and advanced formulas, using mathematical, logical, statistical and financial functions, creating and modifying charts and pivot tables, and using data tools.

Student Success Strategies

In this orientation module, emphasis is placed on thinking about achieving success from Day One. This module stresses the importance of developing non-technical skills to enhance personal, academic, and career success. This includes understanding learning styles and honing practical study skills, such as memory, reading, note-and test-taking techniques. Personal exercises will focus on teamwork, decision making and problem solving skills, setting SMART goals and maintaining a positive attitude; techniques for managing change, stress and conflict will also be explored.

Wills and Estates Level I

This module provides an overview of the legal principles and practices governing the making of a will. Students will learn the terminology used in wills, the steps in preparation and execution of the will along with the process of obtaining letters and administering the estate. Other topics include estate planning, intestacy, codicils, holograph wills, grant of letters probate and grant of letters of administration, transmission of assets, the roles of the Wills Act, Wills Variation Act, and the Estate Administration Act as well as understanding of the role of the law firm and personal representatives.

Writing for Comprehension

Through lectures, textbook exercises, and classroom labs, this module teaches students the skills and knowledge necessary to apply basic business writing skills when creating various memos; routine letters; good news letters; persuasive and bad news letters; presentations; and meeting agendas.


Business Communication

Excellent communication skills are essential in the smooth operation of a business office. In this module, the emphasis is not on the memorization of the rules governing the English language but on the application of basic conventions to produce grammatically correct communications. With this emphasis on clear expression of thought and intent, topics covered include grammar, spelling, punctuation, proofreading and editing, the communication process, written and oral communication techniques, overcoming communication barriers, written and oral routine orders, inquiries and replies, delivering good and bad news; communication within an organization (upward, lateral, and downward) and using technology as a communication tool (fax, email and messaging).

Business Math

This module provides the students with an understanding of arithmetic, mathematics, and measurements used in common business and industry environments. At the end of the module the student will be able to define whole numbers, fractions, decimals and percentages; become familiar with equations and formulae; and learn the use of graphs.

Civil Litigation - Level 1

In this module students are introduced to the court system within the province. Topics include an emphasis on the civil courts and litigation as a process for dispute resolution, at both the small claims and senior trial court levels, including the role and interaction of the rules of court and court forms, in such processes. Students are also introduced to the emerging fields of ADR (Alternate Dispute Resolution mechanisms) such as mediation and arbitration as alternatives to litigation. The module takes a wholistic approach to the processing of a civil action from the originating process to the bill of costs, as well as review of pre-trial procedural steps such as motions, discovery of documents, oral examination for discovery, and use of court-based settlement mechanisms such as pre-trial settlement conferences. The module is focused on the perspective of the Legal Adminstrative Assistant Specialist and the role of such support staff in relation to the division of labour as between lawyers and professional support staff in document production and the management of various stages and steps in the civil litigation process. Students will be evaluated through a variety of assignments, projects, quizzes and exams in addition to their participation throughout the course.

Corporate & Commercial Law

This module introduces the various forms of business ownership, including proprietorships and partnerships, franchises, licenses, and joint ventures, along with the steps required to incorporate, including incorporation and organization procedures, maintenance of the minute book and post incorporation matters, corporate structure and corporate documentation. Additionally, basic legal procedures and documents associated with buying and selling business assets, commercial transactions and instruments, along with the registration of a security interest in personal property, including the Personal Property Security Act, are discussed.

Career Planning & Preparation - Level I

This module introduces tools for planning and preparing for a successful job search, so that students can maintain a career-focused approach throughout their education program. Students will learn about the "Hidden" Job Market and ways to access it in their upcoming job search, how to research opportunities and network for industry contacts, and use appropriate etiquette when communicating with prospective employers. Students will identify their personal skills, values and preferences for the workplace, begin preparation of a professional resume and references, and organize proof documents for their career portfolio. Class discussions on various self-management topics introduced in Student Success Strategies will round out this module, which is a pre-requisite for Career Planning and Preparation - Part II.

Career Planning & Preparation - Level II

This module continues to build on the concepts and skills introduced in Career Planning and Preparation - Part I. Students will learn how to conduct an effective job search and identify various methods of applying for work with today's technology. Students will create a personal list of "Top Employers" and target current industry opportunities, while finalizing their professional resume, portfolio and career correspondence. Students will learn to identify the different types and forms of interviews, practice responding to typical questions, and practice follow-up, evaluation and negotiation techniques they can use to ensure success. Self-management topics from Career Planning and Preparation - Part I will be reviewed, with a focus towards on-the-job success in both learner placements and post-graduate employment.

Document Formatting

Students practice identifying and applying standard formatting to a variety of typical business documents, while continuing to develop their keyboarding speed and accuracy along with their proofreading skills. Formatting of business documents includes practice with block-style and modified block-style letters, memoranda, reports bound and unbound, reports with lists and displayed text, memo style reports, formal reports (including title page, table of contents, bibliography, etc.), purchase orders, press releases, agendas, minutes of meetings, itineraries and various types of envelopes. Keyboarding drills and timings, as well as practice with language arts, are also included.

Family Law - Level I

This module offers an overview of the legal principles governing the drafting, preparation, and execution of domestic contracts and the processing of all types of divorce proceedings, as well as familiarization with family law proceedings. Specific topics include court jurisdictions, defended and undefended divorces, the Family Relations Act and domestic contracts.

Field Placement - Legal Administrative Specialist

On successful completion of the classroom hours of this program, students will be placed on field placement at an outside organization. Students will have the opportunity to apply their newly developed knowledge and skills in a real-world environment.

General Law Office Procedures

This module introduces the student to the law-office environment and the day-to-day procedures affecting all support staff. Current methods and software tools for document creation, editing, storage, and management in the law office environment are covered, with an emphasis on the development of practical skills necessary to be a competent legal administrative assistant. Topics include the role of the lawyer and the role of legal support staff, the principle of confidentiality, trust versus general accounting, the tickler (reminder) system, file management, time sheets, telephone techniques, managing accounts, legal correspondence, legal letter composition and punctuation, memoranda and legal instruments. Students will be evaluated through a variety of assignments, projects, quizzes and exams in addition to their participation throughout the course.

Image Development

This module teaches the student how to develop and manage a professional image. Topics include: appearance-visual and verbal, interpersonal interaction, business etiquette, and networking skills. At the end of the module, students will have an appreciation and understanding of the importance of a professional image in the business environment.

Office Skills

The daily routines of a modern business office are examined, and the skills necessary to assist in the smooth operation of the office are presented. A variety of learning methods may be used including lecture, discussion, role-plays, case studies and work simulations. Topics include the role of office support personnel, professional and reception skills, information management, incoming and outgoing mail procedures and office filing systems.

Real Estate Law - Level I

This module focuses on the acquisition, sale, and mortgaging of residential property and all related documentation. Students will understand the role of the legal administrative assistant when representing a purchaser or vendor. Topics include the land registry system, the contract of purchase and sale, transfer of an estate in fee simple, statement as to citizenship, purchase and sale transactions, purchase tax return, statement of adjustments, mortgage transactions, related affidavits, declarations and certificates, as well as typical types of correspondence.

Software Lab - Database Management

This software lab module consists of online training and assessment in Microsoft Access. Students learn a comprehensive set of skills, including creating and modifying database tables, defining table relationships, sorting data, creating simple and advanced queries, creating and formatting forms and reports, and creating and running macros.

Software Lab - Computer Fundamentals

Through a combination of theory and hands-on-practice, this module examines the role and use of the computer in today’s workplace. Emphasis is placed on those computers outfitted with the Microsoft Windows operating system. Students will review basic computer concepts, Windows OS usage, and complete hands-on training exercises in business-standard software applications, including Microsoft Outlook and Microsoft Word. Keyboarding skills are also honed via daily keyboarding exercises and drills

Software Lab - Presentations

This software lab module consists of online training and assessment in Microsoft PowerPoint. Students learn a comprehensive set of skills centered around the creation of attractive, professional-looking presentations. Students learn how to effectively use and format animations, transitions, pictures, audio, video, charts and tables, as well incorporate speaker notes and annotations into their presentations.

Software Lab - Word Processing

This software lab module consists of online training and assessment in Microsoft Word, and builds on the skills introduced in Computer Fundamentals. Students learn a comprehensive set of skills, with coverage including formatting text for layout and appearance, formatting document sections, using styles, working with header/footer content, inserting and formatting tables, graphics and pictures, working with templates and themes, using advanced editing features, and working with mailing tools.

Software Lab - Spreadsheets

This software lab module consists of online training and assessment in Microsoft Excel. Students learn a comprehensive set of skills, with coverage including creating, formatting and printing worksheets, creating simple and advanced formulas, using mathematical, logical, statistical and financial functions, creating and modifying charts and pivot tables, and using data tools.

Student Success Strategies

In this orientation module, emphasis is placed on thinking about achieving success from Day One. This module stresses the importance of developing non-technical skills to enhance personal, academic, and career success. This includes understanding learning styles and honing practical study skills, such as memory, reading, note-and test-taking techniques. Personal exercises will focus on teamwork, decision making and problem solving skills, setting SMART goals and maintaining a positive attitude; techniques for managing change, stress and conflict will also be explored.

Wills and Estates Level I

This module provides an overview of the legal principles and practices governing the making of a will. Students will learn the terminology used in wills, the steps in preparation and execution of the will along with the process of obtaining letters and administering the estate. Other topics include estate planning, intestacy, codicils, holograph wills, grant of letters probate and grant of letters of administration, transmission of assets, the roles of the Wills Act, Wills Variation Act, and the Estate Administration Act as well as understanding of the role of the law firm and personal representatives.

Writing for Comprehension

Through lectures, textbook exercises, and classroom labs, this module teaches students the skills and knowledge necessary to apply basic business writing skills when creating various memos; routine letters; good news letters; persuasive and bad news letters; presentations; and meeting agendas.

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CAREER OPPORTUNITIES

The Legal Administrative Specialist program will qualify grads to pursue positions within government agencies, courts, non-profit organizations and law firms.

FACT

Eligibility for legal aid increased in  2014/2015 a total of 30% (500,000 people) leading to growth in employment for this occupation over the coming years.
"Paralegal and Related Occupations." Government of Canada, Service Canada, Quebec, Programs Agreements and Partnership, Regional Directorate.

EMPLOYERS WHO HAVE RECENTLY HIRED EASTERN GRADS

  • NS Government Workers Advisors Program
  • McInnes Cooper
  • Kempton Appraisals Limited
  • Ken Clark Law Office

ADMISSION REQUIREMENTS

Grade 12 or equivalent or mature student status.  Please call the campus for more details.

Discover a rewarding career in the legal sector!
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